Administrative Project Manager

About the position Responsibilities • Assist the Mid-States team in managing, organizing, and coordinating a variety of projects. • Develop and maintain an organized system for monitoring and tracking project deliverables and resources. • Lead operational functions of project peer groups, including maintaining membership lists and communication responsibilities. • Assist with entering information and project activities in the Network database. • Monitor budgets and expenditures across projects. • Participate in developing the Mid-States Region's strategic plan. • Lead development and maintenance of the team SharePoint site. • Schedule project check-ins and other meetings. • Draft and disseminate project-related communications in partnership with the Communications Team. • Support webinar development and execution, including managing registration and program evaluations. • Provide logistical support for virtual and in-person meetings and events. • Make travel arrangements and prepare expense reports. • Order office supplies and coordinate purchase requests. Requirements • Bachelor's degree from an accredited college or university is required. • Minimum of 4 or more years of work-related experience in executive support, project management, and/or communications preferred. • Demonstrated competency in Microsoft Office applications (Word, Excel, PowerPoint, Teams) and ability to train team members on Office software required. • Exceptional time management and organizational skills with the ability to prioritize tasks effectively required. • Experience working in nonprofit organizations; interest in public health is preferred. • Excellent communications skills, both written and verbal, and the ability to communicate effectively is required. • Must have excellent interpersonal skills, be positive, creative, willing to learn, and hard-working. Nice-to-haves • Experience in legal technical assistance or public health policy. • Familiarity with project management software or tools. Benefits • Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time. • 80% Employer-paid Health Insurance through Harvard Pilgrim with several low-deductible plans. • Low-cost Guardian Dental and Vision insurance. • Flexible Spending Accounts (FSA) for Health and Dependent Care. • Employer-paid Life, Long- and Short-Term Disability Insurance. • Employer-paid Pension and Employee-paid 403b plan through TIAA.