Associate, Conversions

Vestwell is a financial technology company powering the new savings economy. They are seeking a Conversion Associate to support various processes that facilitate conversion plans onboarding to Vestwell’s platform, manage projects, and enhance the onboarding experience. Responsibilities Review and record cash and in-kind asset transfers in the trust accounting system Work with sub-custodians to settle trades from the point of booking, through settlement for mutual funds, stable value funds, and ETFs Manage all operational aspects of the installation process, including coordinating with Implementation Managers and Investment teams, to successfully transition new and conversion qualified plans onto the Vestwell platform Ability to work on the deconversion process, including coordinating with receiving record keepers, to liquidate and transfer plan assets from Vestwell’s platform Coordinate with financial advisors, plan sponsors, prior record keepers, sub-custodians, and/or third-party administrators to determine onboarding or conversion timelines, action items with delivery dates for all parties, and communicate overall project status to all interested parties Oversee and help ensure other team member action items are completed Monitor all outstanding conversion wires, ensuring they are prioritized and brought to completion in a timeline manner Update, maintain, and review client data within CRM systems Ensure collaboration with all internal teams to meet expected timelines Support the creation and maintenance of written operating procedures related to assigned functions Research and resolve any issues that arise in the course of these processes Provide operational assistance for strategic projects and initiatives Demonstrate leadership abilities and strong interpersonal skills Drive to engage team members through training and collaboration Recommend ideas to facilitate process improvement for the Implementations team Skills Undergraduate or graduate degree in Finance or Accounting with a strong academic performance record Possess a strong aptitude for numbers, and understanding of cash and traditional securities reconciliation Demonstrate an affinity for learning, creating, and iterating rapidly Proactive and analytical, able to problem-solve and propose solutions Demonstrate a high degree of organization and dependability Ability to prioritize tasks and manage client expectations Ability to use excel at a high level Experience with collaboration, project management, and CRM tools such as Google Workspace, Slack, Salesforce, Zendesk, and Jira Possess a good understanding of how mutual funds, stable value funds, and ETFs trade and settle General knowledge of ERISA rules and requirements, and experience with one or more compliance / record-keeping systems (e.g. SunGard Relius, ASC, FIS) Qualified 401(k) Administrator (QKA) or higher ASPPA credentials Relevant record-keeper experience Benefits Competitive health coverage Generous vacation offering Great 401(k) plan Company Overview Vestwell is the backbone of the modern savings economy; a fintech company powering savings for retirement, education, and healthcare. It was founded in 2016, and is headquartered in New York, New York, USA, with a workforce of 201-500 employees. Its website is Company H1B Sponsorship Vestwell has a track record of offering H1B sponsorships, with 4 in 2025, 3 in 2024, 5 in 2023, 3 in 2022, 3 in 2021, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.