Finance & Office Operations Associate

Explore Schools is a network of public charter schools providing education to students in Brooklyn. They are seeking a Finance & Office Operations Associate to support financial processing and maintain a functional office environment, ensuring efficiency and professionalism in operations. Responsibilities Partner with the Director of Finance to support the accounts payable process, including collecting, processing, and accurately coding invoices in alignment with our chart of accounts and budget Ensure timely data entry and tracking of invoices for approval and payment Monitor and respond to vendor inquiries, research discrepancies, and follow up on outstanding items Perform miscellaneous reconciliations, including vendor statements and internal spending reports Partner with the ESI Operations team to support per-pupil billing by entering data and reconciling reports against vendor portals to ensure accurate billing and funding Assist in preparing documentation for the annual audit and other compliance-related projects Provide general administrative and analytical support to the Finance Team and participate in ad hoc projects as needed Serve as the point person for the ESI office, providing direct visitor support and customer service, overseeing organization and upkeep of the space, and delivering day-to-day administrative and operational support to ensure the office runs efficiently Manage office supplies, office equipment, and refreshments, including ordering, inventory tracking, and incorporating staff feedback and preferences Coordinate with facility service providers, including cleaning vendors, to maintain a clean and functional workspace and escalate any service issues as needed Manage building access and security, including staff credentials, guest registration, and coordination with building management systems Oversee conference room scheduling and functionality, ensuring meeting spaces are properly booked, equipped, and supported Own the coordination and execution of office events and meetings, working with cross-functional teams to manage end-to-end logistics, including setup, materials, ordering food, tech support, and breakdown Skills Bachelor's Degree Superb organization and prioritization skills Ability to meet deadlines and stay on top of important details Enjoy collaborating on a team and supporting where needed Eager to grow finance and office management skills Excited to take on new challenges Dedicated to working in communities that have historically been underserved and under-resourced Willing to engage in identity work necessary to heighten your own awareness and improve your capacity to view your workstreams through an anti-white supremacy lens Steadfast commitment to collaboration and teamwork Exhibits strong judgment and self-awareness, with the ability to ask thoughtful questions and determine when to seek additional input Excellent verbal and written communication skills Ability to execute tasks efficiently and with a sense of urgency and attention to detail Ability to execute and communicate in a direct and sensitive fashion Professional integrity, flexibility, and a reflective attitude Ability to bend, squat, climb stairs frequently and lift up to 20 pounds Office or school operations experience Technical skills in Excel and data entry Benefits Paid time off including network shutdown days Considerable matching of retirement contributions A competitive and comprehensive benefits plan, covering up to 95% of the cost for employees and their families Dental and vision plans Employer paid disability and life insurance Parental leave benefits Flexible spending account options Generous vacation time and paid holidays Professional development Continuing education scholarships Referral bonuses Employee assistance program (EAP) Childcare assistance A 403(b) retirement plan with employer matching Company Overview Explore Schools is a network of public charter schools providing 2,000 students in Brooklyn with the outstanding education they deserve. It was founded in 2002, and is headquartered in Brooklyn, New York, USA, with a workforce of 201-500 employees. Its website is