Administrative Event Coordinator; Part-Time, Temporary

Position: Administrative Event Coordinator (Part-Time, On-Going Temporary) Pay : $27.00 - $28.00/hour (based on experience) Overview : Our client, a nonprofit organization focused on education, support, and advocacy for public health professionals, organizations, and businesses, is seeking a temporary (on-going) Administrative and Operational Support Associate to support the board, community members, and conferences. This position reports to the Board of Directors and the Executive Director. Someone with a background in conference/event logistics support at a hotel, nonprofit, or corporate organization is highly desired. The Administrative and Operational Support Associate must live in the greater Denver metro area of Colorado. Use of your own laptop/computer is required. This is a part-time position. Part-Time Schedule : • Monday - Thursday or Monday, Wednesday, Friday for 4-5 hours/day, ideally in the morning • 15 - 20 hours/week (15 hours on normal weeks, and 20 hours during busier weeks when conferences are upcoming) • Remote position, with some onsite annual conference support in Keystone, CO • Length: until the end of 2026 with the potential to extend or be hired on Duties : • Monitor and respond timely to customer service through email and web-form submissions (rarely via phone) • Update website (Wix) as needed, including the events calendar • Manage Your Membership (association management software - ASM) used to manage members and events in one place • Manage Zoom account and scheduling for virtual events or meetings • Coordinate events, including, mixers, quarterly sessions, day events, and two annual events • Provide customer service to presenters, sponsors, exhibitors, and attendees • Attend planning committee meetings • Develop and implement marketing and distribution plan with contracted programs/services (newsletter, website, social media, email, etc.) • Design and print attendee materials for in person and on registration website, and perform updates as needed • Update the scheduling platform • Provide customer service and support for registration process including, beta test and launch online registration form, intake, and processing of registration fees • Follow up on outstanding invoices • Coordinate A/V, registration, sponsor, and exhibitor support onsite for one annual event • Assist in set up and clean up of event onsite for one annual event • Coordinate and manage contracts, room blockings, site visits, and liaising with venue staff • Manage voting for nominees • Maintain up-to-date membership information in Your Membership • Assist with Board votes through Survey Monkey • Assist Executive Director with projects related to Board and Committee Management • Provide mass email services to members as needed • Create a monthly newsletter Qualifications : • Bachelor's Degree is preferred, but not required • Experience with event logistics and management in hotels, nonprofit, or corporate is required • Proficient in Microsoft SharePoint and Google Workspace is required • Experience using Canva, Survey Monkey, Trello, Membership Management software, Zoom, and Wix are highly desired • Strong administrative and communication skills both written and verbal • Ability to work independently with minimal supervision • Customer service oriented • Ability to multitask • Problem solver • Professional and inclusive working style J. Kent Staffing is an Equal Opportunity Employer. #J-18808-Ljbffr