About the position
Pioneering Evolution is seeking Part-Time HR/Office Administrator to support both Human Resources operations and general office administration in a hybrid capacity (remote with on-site requirements in Crystal City, Arlington, VA). This role is ideal for a seasoned professional with a strong background in HR management and administrative support, preferably within the defense, aerospace, or government contracting industries. The HR/Office Administrator will be responsible for maintaining compliance, supporting employee engagement, overseeing day-to-day office operations, and ensuring operational efficiency across personnel and administrative functions. This is a part-time position (approximately 24 hours/week, flexible within core business hours).
Responsibilities
• Maintain accurate and secure personnel records (digital and physical).
• Support employee onboarding and offboarding processes.
• Ensure internal HR processes adhere to federal, state, and client-specific labor regulations.
• Assist with internal audits and compliance reviews.
• Administer HRIS updates, benefits enrollment, and employee data changes.
• Support employee engagement initiatives and internal communications.
• Prepare HR reports for leadership and contract compliance.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with candidate scheduling, coordination, and communications.
• Maintain applicant tracking system (ATS) records and reporting.
• Support recruitment and talent management initiatives as directed by leadership.
• Serve as the primary point of contact for day-to-day office operations.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate meeting logistics, scheduling, and office communications.
• Assist with timekeeping, travel coordination, and expense tracking as needed.
• Support leadership with administrative tasks, including document preparation and correspondence.
• Ensure the office environment supports collaboration, efficiency, and compliance with security requirements.
Requirements
• Minimum of 3 years of progressive HR and/or administrative experience, preferably within the defense, aerospace, or government contracting industry.
• Strong knowledge of federal labor laws, Equal Employment Opportunity (EEO), Office of Federal Contract Compliance Programs (OFCCP), and security clearance processes.
• Experience with HRIS and ATS platforms (e.g., Deltek, Unanet, ADP, Workday).
• Demonstrated office administration experience, including scheduling, vendor management, and executive support.
• Excellent organizational skills with strong attention to detail.
• Strong communication and interpersonal skills with the ability to engage employees across all levels.
• Ability to balance multiple priorities while maintaining efficiency and accuracy.
• Bachelor’s degree in human resources, Business Administration, or related field (or equivalent work experience).
• Active Secret Clearance preferred or ability to obtain.
Nice-to-haves
• Professional HR certification (PHR, SHRM-CP, or equivalent).
• Previous experience working in a government contracting, defense consulting, or national security-focused organization.
• Prior active security clearance.
• Experience managing hybrid/remote office environments and supporting distributed teams.