A company that is inventing sustainable materials and solving the environmental impacts of new products before they happen is looking for a Personal Assistant to the CEO/Founder. The role is primarily remote and requires travel to the homes of the principal in Lake Tahoe, Santa Barbara and LA. The role is 80% personal and 20% executive assistant duties. The amount of travel is 25% – 40% of the… time.
? Manage and coordinate personal and family schedules, including appointments, events, and activities.
? Travel coordination: book personal travel arrangements (private jet, car service), manage itineraries, and ensure smooth arrivals at multiple residences (Palo Alto, Reno, Southern California).
? Liaise with household staff (e.g., nannies) to ensure seamless family support.
? Prepare homes in advance of the principal?s arrival (grocery shopping, home setup).
? Troubleshoot personal and household matters, ensuring all needs are met proactively and efficiently.
? Provide around-the-clock availability for urgent needs or changes.
Executive Tasks (20%):
? Collaborate with the principal?s Executive Assistant to manage calendar appointments and business travel.
? Coordinate business-related meetings and support light executive administrative tasks.
? Assist with travel logistics, including occasional travel to set up accommodations for business or personal trips.
? Handle special projects and ad-hoc requests as needed.
Key Qualifications:
? Minimum of 10 years of experience as an Executive or Personal Assistant, ideally supporting high-net-worth individuals or families.
? Strong organizational skills with the ability to optimize and protect the principal?s schedule.
? Professional demeanor, commanding respect, and committed to a long-term career as a Personal Assistant.
? Ability to manage and coordinate the schedules of other household staff (e.g., nannies).
? Strong communication skills, with the ability to interact with high-level professionals.
? Flexible and available off-hours to accommodate urgent needs
