We are a Landscaping Design and Construction Company seeking a proactive, organized, and highly motivated Executive Virtual Assistant to support our senior leadership team. The ideal candidate is a self-starter who thrives in a fast-paced environment, can work independently without constant supervision, and is eager to take on more responsibility over time. If you?re flexible, detail-oriented… and looking to grow into a larger role, this position offers excellent potential. Bilingual (English and Spanish) is preferred but not required.
Key Responsibilities:
– Manage and organize executive email inboxes, ensuring prompt responses and prioritizing key communications.
– Schedule and coordinate calls, meetings, and appointments, keeping multiple calendars running smoothly.
– Serve as the point of contact for internal and external communication, ensuring timely and professional interactions.
– Handle various administrative tasks such as document preparation, file organization, and data entry.
– Take ownership of assigned tasks, from start to finish, with minimal direction.
– Support senior-level executives with daily operations and long-term projects, providing administrative backup as needed.
– Assist with team coordination and follow-up on project deliverables.
Required Skills:
– Proven experience as a Virtual Assistant or in a similar executive administrative role.
– Ability to work independently, prioritize tasks, and manage time efficiently.
– Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
– Excellent communication skills, both written and verbal, in English (Spanish is a plus).
– Flexibility to adapt to shifting priorities and a willingness to learn new skills.
– Self-starter mentality with a focus on getting things done efficiently.
Preferred Skills:
– Bilingual (English and Spanish).
– Experience with Google Suite (Docs, Sheets, Drive).
– Familiarity with Buildertrend and QuickBooks Online (QBO).
– Project management experience.
– Experience in the construction or landscape industries.
Work Hours & Commitment:
– This is a remote, part-time or full-time position, with the potential to grow into a larger role.
– Flexibility in working hours is essential, with occasional availability required outside standard business hours (Pacific Time).
Compensation:
– Competitive hourly rate based on experience, with potential for growth as responsibilities increase
