Job Description:
• Serve as the primary internal checkpoint for payroll data entered by other departments. Ensure all inputs adhere to internal controls and company policy before processing.
• Manage the end-to-end collection and approval process for employee hours, ensuring timecards are accurate and ready for payroll processing.
• Record and track fringe benefits within our US and international payroll systems, including coordination for international benefit filings.
• Partner with our payroll providers to manage and resolve payroll tax notices and filings, ensuring we remain in good standing across all jurisdictions.
• Perform pre- and post-payroll audits. Maintain ongoing, monthly, quarterly, and annual reports (including W-2 reconciliations) to ensure 100% data integrity.
• Participate in annual financial and 401(k) audits, as well as other special projects and team initiatives as needed.
• Serve as the primary subject matter expert for US multi-state payroll functions, focusing on 401(k) administration, leave of absence, and fringe benefits.
• Support international payroll processes for our offices in Amsterdam, Melbourne, and Hamburg.
• Provide a responsive, customer-service approach to employee inquiries, resolving complex pay and tax issues with clarity and professionalism.
Requirements:
• Bachelor’s degree or 5+ years of equivalent, hands-on payroll experience
• 3-5 years of payroll experience for 250+ employees
• Strong understanding of US payroll concepts and processes
• Proven track record of managing and reviewing high volumes of data. You should be comfortable using spreadsheets to perform deep-dive reconciliations
• Strong skills in Excel and Google Sheets (VLOOKUPs, pivot tables) and a natural comfort level with HRIS/Payroll technology
• Extreme attention to detail and accuracy. You take pride in finding the "needle in the haystack" during an audit
• Strong problem-solving skills with a passion for emerging technologies and the ability to quickly grasp new technical concepts
• A self-starter with a commitment to excellence who can work independently, manage multiple deliverables, meet aggressive deadlines, and take full ownership of their assigned workstreams
• A team player who maintains an optimistic outlook and thrives in a fast-paced, highly collaborative growth environment
• Superb written and verbal communication skills; ability to convey complex information clearly to employees and stakeholders.
Benefits:
• Health insurance
• 401(k)
• Paid time off
• Flexible work arrangements
• Professional development opportunities