Regional Coordinator

Salas O’Brien is a trusted leader in forensic engineering and consulting, committed to building a career environment for talented employees. The Regional Coordinator provides administrative support for a designated region, ensuring consistent scheduling, communication, and coordination of inspections while assisting experts in their project-related tasks. Responsibilities - Support Lead Regional Coordinator with workload distribution - Monitor Job Assignment Tool and assign projects as directed - Provide accurate backlog of experts within region - Complete opening of projects - Assist experts in scheduling/logistics for inspections, meetings, and travel - Assist experts in providing budgets with proper verbiage per contract (when applicable) and recording/documenting approvals properly. Recording/documenting budget increases properly when approved by client - Coordinate communication between various experts on project team - Coordinate and order outside services as requested by expert (Aerial diagrams, equipment, other contractors including ladder assist, etc.) - Guide reports, estimates, and other deliverables through review process - Assemble reports, estimates, and other deliverables into final format and obtain signature(s) from expert(s) - Transmit final reports, estimates, and other deliverables to clients - Monitor and assist in maintaining compliance on projects including providing written communication confirming calls were made to meet assignment requirements - Assist and respond to inquires on projects including preparation of electronic files to be shared with clients - Provide excellent customer service when problems arise and escalating to Regional Team Lead when needed - Complete regular invoicing - Assist with maintenance of electronic file including filing emails/communication in project folder - Maintain accurate records in internal ERP and scheduling systems (including but not limited to Date of Inspection, Report Promised Date, Report Sent Date, etc.) - Maintain accurate records in external programs for specific client requirements (Xactanalysis, AlacNet/Cattrax, Corelogic, Slide/Align, etc.) - Knowledgeable in Haag procedures and contractual agreements, where to located that information, and how to use it - Monitor Job Assignment Tool and assign projects as directed - Complete opening of projects for experts in region - Update ERP with project information for experts in region - Assist in scheduling/logistics for inspections, meetings, and travel for experts in region - Coordinate communication between project manager, clients(s), additional experts, property owners, and others as needed - Complete invoicing for experts in region - Handle administrative tasks for project assignments - Review project status with each project managers assigned to them - Provide accurate backlog of experts within region - Support Lead Regional Coordinator - Assist expert in responding to inquiries from Compliance Coordinator and maintaining compliance with projects - Meet with all Administrative Manager, all Lead Regional Coordinators, and all Regional Coordinators to review processes and provide feedback - Review status of projects and compliance issues with Lead Regional Coordinator and Regional Team Lead - Prepare and guide reports, estimates, and other deliverables for review, assembly, signatures, and transmittal to clients - Order outside services - Handle urgent scheduling or travel needs Skills - High school diploma or equivalent required - Entry level work experience - Ability to communicate orally or in written form effectively with employees and clients - Builds and maintains positive and cooperative working relationships - Maintains enthusiasm and a sense of urgency towards work - Accepts and adjusts to changes in work priorities willingly and efficiently - Strong grammar and proof-reading skills - Demonstrates strong attention to detail - Ability to work number of assigned hours - Possesses strong critical thinking skills and is willing to go above and beyond to get the job done - Basic computer skills including Microsoft Office, Word, Excel, PowerPoint and Adobe Acrobat - Associate's Degree or some college Benefits - Medical, dental, and vision insurance - 401(k) with company match - Paid time off and company holidays - Wellness programs and employee assistance resources - Professional development support Company Overview - Salas O'Brien is a national leading Facilities Planning, Commissioning, Construction Management and Mechanical, Electrical. It was founded in 1975, and is headquartered in Irvine, California, USA, with a workforce of 1001-5000 employees. Its website is http://www.salasobrien.com/about/. Company H1B Sponsorship - Salas O'Brien has a track record of offering H1B sponsorships, with 15 in 2025, 3 in 2024, 2 in 2023. Please note that this does not guarantee sponsorship for this specific role.