Remote - Accounting Virtual Assistant

Precision. Speed. Systems. Remote | Full-Time Build the Financial Engine Behind a High-Growth Luxury Brand Bolt Farm Treehouse is not a typical hospitality company. We are a high-performance, AI-first luxury retreat brand built with startup speed and zero tolerance for inefficiency. We move fast, optimize relentlessly, and expect ownership — not task-taking. We are hiring an Accounting Virtual Assistant (Philippines-based) to support our finance team by executing clean, accurate, and scalable accounting operations. This is a build-and-improve role, not a box-checking position. If you take pride in precision, love clean systems, and thrive in a fast-moving environment, this role is for you. Our Core Values - Best is the Standard – Excellence in every detail - All-In – Take full ownership, no excuses - Move Fast – Speed with accuracy wins - Wow Every Guest – Excellence extends to every decision About Bolt Farm Treehouse Bolt Farm Treehouse is an award-winning mountaintop retreat and spa in Tennessee. Our mission is to create unforgettable, nature-immersive experiences where guests reconnect, celebrate milestones, and restore what matters most. We operate with high standards, low drama, and extreme clarity. We are an AI-first company — automation handles repetitive work so our people can focus on judgment, quality, and impact. Your Mission Support a clean, accurate, decision-ready financial system by executing daily and weekly accounting operations with speed and precision. You will not be micromanaged — but you will be expected to own your outcomes. What You’ll Do You will support our Staff Accountant and finance leadership by owning execution across core accounting workflows: - Own daily transaction accuracy in QuickBooks Online, ensuring consistent account mapping, correct class and location usage, and clean financial data that rolls up accurately into reporting - Lead reconciliations across bank accounts, credit cards, and payment platforms, independently investigating discrepancies, resolving timing issues, and escalating only when judgment is required - Actively support and accelerate month-end close by preparing reconciliations, schedules, and documentation that enable leadership to close faster and with confidence - Maintain and enforce clean vendor records and expense categorization, preventing duplicates, misclassifications, and downstream reporting issues - Proactively monitor AR and AP, flagging overdue items, mismatches, or anomalies and driving follow-ups to resolution - Prepare clear weekly cash, expense, and variance summaries, highlighting notable movements, risks, or trends — not just raw numbers - Maintain audit-ready financial documentation with clear backup, traceability, and logical file structure at all times - Own SOP execution and evolution by improving workflows, tightening controls, and documenting best practices as the business scales - Detect and surface discrepancies, errors, or unusual activity early, with recommended next steps — not just problem identification - Partner on process improvement and automation initiatives to reduce manual work, improve accuracy, and strengthen financial discipline What You Bring - Bachelor’s degree in Accounting, Finance, or a related field - 1–3+ years of accounting or bookkeeping experience - Familiarity with GAAP, hospitality accounting, and deferred accounts - Strong working knowledge of QuickBooks Online, AP systems, and payroll - Excellent attention to detail and accuracy - Comfort working with spreadsheets (Excel / Google Sheets) - Ability to follow structured processes and suggest improvements - Clear written communication in English - High trust with sensitive financial information - Reliable internet connection and a professional remote work setup You’ll Thrive Here If… - You take ownership without being chased - You catch mistakes before they become problems - You enjoy making systems cleaner and faster - You work well with clear standards and deadlines - You like working with leaders who move quickly and expect results This Role Is NOT for You If… - You wait to be told what to do - You are comfortable with “close enough” - You struggle with deadlines or consistency - You dislike structure, SOPs, or accountability - You want a slow, low-expectation environment Compensation & Benefits We offer a competitive Philippines-based compensation package, structured for long-term partnership: - Hourly rate based on experience and performance - 13th-month pay - Monthly health stipend - Long-term role with growth opportunities - Exposure to high-level finance, systems, and leadership - Opportunity to work with a fast-growing, international luxury brand Position Details - Location: Remote (Philippines only) - Type: Full-Time - Schedule: Aligned with U.S. business hours (overlap required) How to Apply Please submit your resume and a brief note explaining: - Your accounting experience - Your experience with QuickBooks Online - Why you thrive in fast-paced, high-accountability environments